At Arada, we create communities that inspire healthier, happier and more meaningful lives. Through innovative developments, exceptional customer experiences and a commitment to sustainability, we are shaping places where people can live, work and thrive.

Joining Arada means becoming part of a collaborative, ambitious and forward-thinking team dedicated to delivering excellence across every aspect of our business.

Role Purpose:

The Lease Admin Manager is responsible for overseeing the end-to-end lease administration function across the real estate portfolio, ensuring the accuracy, compliance, and efficiency of all lease-related processes. The role serves as the key liaison between internal departments and external stakeholders, managing lease documentation, renewals, critical dates, reporting, and system administration while maintaining data integrity within Salesforce and other property management platforms.

Key Responsibilities

Lease documentation

• Prepare lease agreements, amendment and renewal documents

• Coordinate review and sign-off with stakeholders

• Maintain the master lease register (tenant, unit, term, rent, options, deposits)

Renewals and tenant management

• Maintain a calendar of lease expiries, renewal notice periods, break clauses, and rent review dates

• Follow up on pending renewals and notices

• Collect tenant documents

• Act as the point of contact for tenant administrative queries

Finance coordination

• Liaise with finance on invoicing, security deposits, post-dated cheques, and payment schedules

• Follow up on outstanding payments and flag arrears to the team

Pipeline and reporting

• Update unit availability and leasing status

• Maintain pipeline trackers (enquiries, offers, negotiations, signed leases)

• Prepare monthly reports on occupancy, expiries, and leasing activity

• Prepare management presentations

Cross-team coordination

• Coordinate between leasing, legal, finance, marketing, and operations

Qualifications & Experience

• Bachelor's degree in Business Administration, Real Estate, Property Management, Finance, or a related field.

• 5+ years of experience in Lease Administration, Property Management, or Real Estate Operations within the Real Estate industry.

• Proven experience managing commercial, residential, retail, or mixed-use property lease portfolios.

• Strong hands-on experience using Salesforce for lease administration, reporting, workflow management, and data maintenance is Mandatory.

• Excellent verbal and written communication skills with the ability to engage effectively with both internal and external stakeholders.

• Strong stakeholder management and relationship-building capabilities.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

Why join Arada?

At Arada, you'll have the opportunity to contribute to projects that transform communities while working alongside talented professionals in a culture that values innovation, collaboration and continuous growth. We are committed to creating an inclusive workplace where everyone has the opportunity to thrive and make a meaningful impact.

Equal Opportunity Statement

Arada is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals and make employment decisions based on merit, experience and business needs.